FERPA compliance is our highest priority. Keeping each student’s privacy safe and protected is accomplished throughout our system, which is locked down and has the highest security settings available.
The ConexED platform protects who can enter a meeting. It is virtually impossible for an unauthorized user to enter a Cranium Cafe meeting, whether walk-in or scheduled. With other meeting software systems, it is common for people to click on the URL for a meeting room and end up in a meeting that they are not supposed to be in. With ConexED, authentication for entering a meeting is required and is limited to the authentication options selected by the particular group at a college/university. Another protection layer is our lobby and chat window, making that type of accidental meeting drop-in impossible.
Our platform also protects access to archived material (recordings, chat, documents, whiteboards, etc.). Access to archives is tightly controlled through our hierarchical permissions. We also have settings that can be enabled so that archives can only be viewed by participating faculty and students, by which not even a supervisor or the college president could access them. The use case for this is primarily mental health counseling, but it’s just an example of the types of privacy available.
Below is our primary focus on keeping our system FERPA compliant: